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Status and Traffic Lights

PRIMA Project Management

Every project in your register has one of four statuses. The briefing, the status report and the dashboard turn each status, together with how recently you worked on the project, into a traffic light. This page explains both, along with the priority, category and tags each project carries.

The Four Statuses

Section titled “The Four Statuses”
Status Meaning Set by
in-progress Live work /newproject, /night when you approve a new project, or a request to resume or add a project
paused On hold, with a reason A request to pause the project, which always needs a reason
overdue Past its due date /day, automatically
archived Finished or no longer relevant A request to complete or archive the project

No other status is valid, so values such as “blocked”, “new”, “active” or “discovery” fail validation. The state validation rule also requires pausedReason to stay empty for any project that is not paused.

Traffic Lights

Section titled “Traffic Lights”

The traffic light depends on the status and, for live projects, on how many days have passed since lastWorked.

Light Label Rule
🟢 Active in-progress and worked within the last seven days, with day seven still counting as Active
🟡 Stale in-progress and last worked 8 to 27 days ago
🔴 Needs attention overdue, or in-progress and last worked 28 or more days ago
🟠 Paused paused
⚪ Archived archived

Reports show the label in the status column, never the raw status value. /status sorts projects green first, then yellow, red, orange and finally grey, and lists the last ten archived projects only.

When a Project Goes Overdue

Section titled “When a Project Goes Overdue”

Each /day run checks every in-progress project with a due date. When the due date is before today, Claude changes the status to overdue and reports it in chat with the due date. To clear the status, move the due date with a request such as “change the due date for P012 to 2026-11-20”. Then ask Claude to set P012 back to in-progress.

Last Worked

Section titled “Last Worked”

lastWorked is the date you last touched the project. /night sets it for each project you worked on, and the project-tracking skill sets it whenever you change a project. Updating a milestone, a tag or a date also counts as working on the project.

Priority

Section titled “Priority”

Each project has a priority of high, medium or low, and new projects start at medium. Ask Claude to change it in plain words, for example “set P012 to high priority”.

Categories and Tags

Section titled “Categories and Tags”

Every project has exactly one category, chosen from a fixed list.

Category Icon in /status
Client 🤝
Product 📦
Internal ⚙️
Marketing 📣
Research 🔬
Operations 📋
Finance 💰
Sales 📈
Legal ⚖️
IT 💻

Tags are optional free labels for themes that cut across categories, such as training or compliance. Use them to filter the status report, for example /status --tag training.

Section titled “Recommended Actions”

The briefing and the status report end with recommended actions in a fixed order of urgency.

  1. Overdue projects, meaning any project with status overdue or a due date before today.
  2. Projects with a stoppedAt note, so you can resume where you stopped.
  3. The immediate priorities recorded in the priorities section of your register.
  4. Stale projects, which are in progress but not worked for more than seven days.
  5. The priorities for this week recorded in the same section of your register.
Section titled “Related Pages”